Binder’s Folder Access Management feature within Data Rooms empowers you to control which team members can view, edit, or manage specific folders in a data room. This feature enhances data security and ensures that sensitive information remains accessible only to authorized users, supporting smooth collaboration and protecting confidential content.
Note: Only Super Admins have full permissions to create top-level folders in data rooms and directly control folder access. By assigning specific access levels to team members, Super Admins ensure that users engage with only the content relevant to their roles and responsibilities.
Super Admin Access
Super Admins have unrestricted access to the entire Binder workspace, covering all data rooms, folders, and documents. They manage permissions, update workspace settings, and can access all documents, irrespective of individual folder access levels. This role is essential for maintaining comprehensive administrative control over the Binder platform.
This structured access model supports efficient collaboration while keeping sensitive information accessible to the right team members only.
Folder Access Levels in Data Rooms
In Binder, there are three main levels of folder access you can assign to users within a data room:
- Edit and Share: Users with this access can view, share, and modify folder content. They can upload files, remove outdated content, update documents, manage folder permissions for others, set access restrictions, and reorganize folders or files. This level grants full control over the folder’s content.
- View and Share Only: Users can view all files in the folder and generate shareable links but cannot make any modifications. This level is ideal when you want team members to review files without altering them.
- None: Users assigned this level have no visibility of the folder or its contents. This option is useful for restricting access to highly sensitive data.
Setting Up Folder Access Management in Data Rooms
To manage access for folders within data rooms on Binder, follow these steps:
1. Add a Folder: On the Data Room Files page, click the ‘Add Folder’ icon in the top-right corner to create a new folder for organizing content within the data room.
2. Access Folder Options: Hover over the folder name in the data room's sidebar and click the (...) icon to open the Folder Access Management settings by clicking on 'Manage Access'.
3. Assign Folder Access: In the Folder Access Management menu, add users by entering their email addresses.
Note: Only users already invited to your Binder Workspace can be added. These settings do not apply to external viewers. Need assistance adding users or setting roles? [Click here for guidance].
4. Select Access Levels: Choose the user and set their folder access level by using the dropdown (Caret) menu. Options include Edit and Share, View and Share Only, or None.
5. Save Your Changes: Once you’ve assigned the desired access levels, click ‘Save’. The folder is now accessible to selected users with the assigned permissions.
Following these steps ensures that only authorized team members can access and work within specific folders in your Binder data rooms, maintaining data security and fostering efficient, controlled collaboration.